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Family Stewardship Organizer Services

Helping organize records and key documents for future family use

“Having recently retired, I need to get my records in order for that inevitable day to come. I don’t want to leave a mess for my children to unravel, but I also have no idea where to start. Help!”

Unfortunately, countless adult children are unable to locate their parents’ critical financial, medical, and estate documents to help when needed. But it doesn’t have to be that way. We can help.

We guide you through the completion of an in-depth Family Stewardship Organizer. Some of the topics included are: Loan and title documents • Insurance policies • Tax records • Business records • Credit card PINs • Autopay details • Pension plans • Retirement accounts • Secure storage of online banking passwords • Cell phone and voicemail passwords • Estate planning documents • and more.

The result is an all-inclusive binder (in print and/or electronic form) ready to use when the need arises.

Service OptionsHow We WorkLet's Get Started

Personal Organizer Service

We guide you through the completion of an in-depth Family Stewardship Organizer. The result is an all-inclusive binder (in print and/or electronic form) ready to use when the need arises.

The Personal Organizer Service includes:

– Family Stewardship Organizer binder (print and/or electronic)
– Supplies (binder, dividers, document pouch, thumb drive, and CD-ROM disk)
– Getting organized textbook
– Personalized completion timeline
– Up to 3 coaching / planning / reviewing sessions
– 1 review meeting with you and your executor / trustee (optional)
– 1 follow-up meeting after 3 months
– Future ‘To Do’ List

Business Organizer Supplement (Add-On)

The Business Organizer Supplement (Add-On) is for those who own businesses that are larger than a home-based business and who want to capture essential information about their business.

We guide you through the completion of an in-depth Business Organizer Supplement which is incorporated into your Family Stewardship Organizer. Topics, specifically related to businesses are Name and Location • Business Owners • Ownership Documents • Disposition Instructions • Key Employees • Business Taxes • Significant Assets and Liabilities • Professional Affiliations • Service Providers • Insurance • Financial Information • and More.

The Business Organizer Supplement (Add-On) includes:

– Family Stewardship Organizer Business Supplement (print and/or electronic)
– Personalized completion timeline
– Up to 3 coaching / planning / reviewing sessions
– 1 review meeting with you and your other business owners (optional)
– 1 follow-up meeting after 3 months
– Future ‘To Do’ List

Portfolio Organizer Supplement (Add-On)

The Portfolio Organizer Supplement (Add-On) is for those who have a sizeable portfolio of bank and brokerage accounts, retirement and pension plans, government benefits, insurance, and real estate holdings.

We guide you through the completion of an in-depth Portfolio Organizer Supplement which is incorporated into your Family Stewardship Organizer. The Portfolio Organizer Supplement (Add-On) includes:

– Family Stewardship Organizer Portfolio Supplement (print and/or electronic)
– Personalized completion timeline
– Up to 3 coaching / planning / reviewing sessions
– 1 follow-up meeting after 3 months
– Future ‘To Do’ List

Documentation (Add-On)

We can help enter your information in your organizer for you. Documentation service hours are estimated based on initial discussions with you. Actual hours may be greater than the estimate due to the level of complexity and organization of your records, the accessibility of your information, and your responsiveness to our requests for information. Additional hours to be discussed and agreed to by you and Family Stewardship Services LLC prior to use.

Limited Power of Attorney (Add-On)

If desired, a Limited Power of Attorney document can be drafted and executed to enable Family Stewardship Services to obtain relevant information from your financial institutions. A Limited Power of Attorney can be helpful but may not be needed in all situations. Some financial institutions don’t require a formal document per se but enable the owner to provide view access to others via online permissions. Also, some financial institutions require their own special Limited Power of Attorney form to be filled out by the owner.
Family Stewardship Services LLC can draft and execute a Limited Power of Attorney document for you when the need arises. The cost for this service will be billed separately and is due upon execution of the document.

Annual Maintenance Program (Add-On)

Now that you’ve invested time and energy in creating your Family Stewardship Organizer, keep it up to date with our annual maintenance program. Meet with your stewardship coach each year to discuss updates, obtain feedback, and get accountability in keeping your organizer current. The Annual Maintenance Program (Add-On) includes:

– Annual consultation meeting with your coach
– Coach availability throughout the year for questions and answers
– Updates to your organizer
– Reprints of your organizer

How We Work Together

You may wonder what it is like working together with Family Stewardship Services. Below is a general framework that we use:

Initial Consultation
During your initial consultation with us, we find out more about your needs and you find out more about our services and availability. During the meeting, or afterwards, you decide if our services are a fit for you.

Planning Meeting
When you choose to engage us in Family Stewardship Organizer services, our first step will be to schedule a planning meeting. During this meeting, we create your personalized completion timeline, plan the first assignment, identify action items, and schedule your coaching sessions. If you’ve requested the Business Organizer Supplement (Add-On) and/or the Portfolio Organizer Supplement (Add-On) service, we will create a personalized completion timeline for each and incorporate them into your overall timeline. Coaching sessions will also be coordinated. If you’ve requested the Documentation (Add-On), we’ll discuss document access details during this and later meetings.

Coaching / Planning / Reviewing Sessions
Our goal for the 1st and 2nd sessions is to provide feedback on the completed assignments, plan the next assignments, and identify action items. In the 3rd coaching session, we’ll provide feedback on completed assignments, schedule the review meeting with your executor / trustee (optional), and schedule your 3-month follow-up meeting.

Meeting with You and Your Executor / Trustee (optional)
During this optional meeting, we’ll provide a high-level overview of a SAMPLE Family Stewardship Organizer with your executor / trustee / loved one(s). There is no need, unless you desire, to provide specific details of your organizer at this meeting. We’ll also discuss questions and answers and identify action items.

Follow-Up Meeting After 3 Months
Now that you’ve invested time and energy in creating your Family Stewardship Organizer, it is important to have a plan to keep it up to date. In this session, you meet with your stewardship coach to discuss updates, obtain feedback, and accountability options in keeping your organizer current. We can also reprint your organizer with your updates since our last meeting, if desired.

Let’s get started

Contact us for a free initial consultation. We look forward to hearing from you.

Let's Get Started